Personal Assistant to the Vice Principal

Location: Brighton College, Eastern Road, Brighton, BN2 0AL

Seeking a Personal Assistant to the Vice Principal to provide senior executive support, coordination, and project assistance on a permanent, term-time plus additional weeks basis. Working Monday to Friday from 8.30am to 5.00pm with a 60-minute unpaid lunch break, totaling 37.5 hours per week (though the position may also be considered on a 30 hour per week basis). The role operates for 33 term-time weeks plus six additional weeks each year, with flexibility available in working hours and weeks worked.

Duties:

• Manage the Vice Principal’s diary, prioritising and coordinating appointments, meetings, and commitments, and proactively resolving scheduling and logistical issues.
• Prepare the Vice Principal for meetings and engagements by ensuring that agendas, papers, briefings, and other relevant information are available in good time.
• Assist in keeping meeting notes and actions up to date on the school’s Development CRM, Raiser’s Edge.
• Organise meetings, including preparing agendas, circulating papers, recording actions, and ensuring appropriate follow-up.
• Arrange travel, accommodation, and complex itineraries as required.
• Support occasional events, visits, or commitments outside the normal school day where required, with appropriate notice.
• Draft and proofread correspondence, briefing notes, presentations, reports, and other documents.
• Act as a professional and welcoming first point of contact for those seeking to engage with the Vice Principal.
• Support the Vice Principal in coordinating activity across the academic and operational areas of the school.
• Work closely with colleagues across the College to ensure that requests, actions, and priorities are progressed effectively.
• Maintain oversight of key deadlines, events, and initiatives within the Vice Principal’s portfolio.
• Support strategic projects and initiatives led by the Vice Principal, including research, coordination, and administration.
• Build strong working relationships with colleagues across the College, as well as parents, pupils, Governors, alumni, donors, and external stakeholders.
• Liaise with members of the Group Leadership Team, Senior Management Team, and other senior colleagues to ensure effective communication and coordination.
• Maintain an efficient and well-organised office environment, including monitoring office supplies and placing orders as required.
• Assist Development and Engagement team with research processes and event administration when required.
• Track expenditure, budgets, and expenses on behalf of the Vice Principal.

Requirements:

• Exceptionally organised, capable, and personable individual who can anticipate requirements, manage competing priorities, and exercise excellent judgement.
• Ability to operate with absolute discretion, sound judgement, and professional maturity when handling sensitive and confidential information.

For the full job description, perks, and to apply, please click the 'Apply Now' button to visit the employer's website.